How to Prepare for a Business Road Trip
Planning Ahead for Corporate Travel By Car Can Save Time and Money
Apr 25, 2009
Traveling by car involves more than just loading up luggage, filling the gas tank and hitting the road. With a few advanced plans, a business trip by car can be much more efficient and pleasant than other forms of travel. Follow these tips to make the most out of a business trip by car.
Planning Ahead for Corporate Road Travel
First, once the destination is known, locate directions to and from the destination. These can be found online or through travel services. Be sure to print out hard copies of not only the directions, but a map of the destination as well. This will provide a reference for the area in case of a wrong turn or a detour. In addition, maps and directions can make drivers aware of any toll roads that might be encountered.
Check the weather at the destination. While traveling by car can make it more convenient to pack additional items, it's still important to know what conditions will be present at the destination. Bring a rain coat and umbrella if rain is forecast and stash it in the car until it's needed.
Reserve a rental car, if necessary. The best deals can usually be found through travel Web sites or with the rental company itself. Ask for the "corporate" or "best" rate when phoning car rental companies and call around for the best deals.
If the travel involves crossing international borders, exchange money ahead of time. Check with local banks for the best exchange rates. Be sure to also carry cash, including change, in case of tolls or expenses where cash is needed.
Map out Hotels, Restaurants and Other Venues Before Traveling
Before hitting the road, visit the Web sites for the hotel or other venues to be visited. Find out if there are parking restrictions, fees for parking or other important information. In addition, it may be smart to check for local restaurants and stores in the vicinity; finding the names, addresses, and phone numbers of these venues can help to save money and headaches once you arrive. Travelers should make reservations ahead of time if planning to hold business meetings at local restaurants to guarantee availability.
Make Sure Auto Maintenance is Up to Date
Whether renting a car or driving your own, make sure that the car is ready to hit the road. Check air pressure in the tires, oil and other fluid levels, and top off the gas tank. Taking a few minutes to do these tasks before leaving can save time and headaches on the road.
In addition, be sure to pack any necessities that might be needed on the road so that they are within reach. Program iPods or other portable devices ahead of time, and keep maps, snacks, and a cell phone handy when driving. In addition, a cell phone charger that can be plugged into the car's power outlet is essential -- especially in case of emergency.
Traveling for business by car can be a pleasant and relaxing experience with a little advanced planning. Follow these tips for a smooth ride to any destination.
Make Sure Car is Road Ready
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